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Knowledge Base.

User Profile - Employment.

The Employment tab shows user details relating to Contract, Payroll, Roles, Absence, Approvers and Salary. These details are fully editable by HR Admin users, and read-only for Finance Admins. Users can view all details relating to their profile, and Manager approvers can view the Contract, Roles, Absence and Approvers cards.

The Contract card shows details including job title, start date, and contracted hours. These details can be edited by HR Admin users.

To edit contract details:

  1. As an HR Admin user, navigate to the directory and select the Manage User icon.
  2. From the profile Employment tab, click the edit icon for the Contract card.
  3. Edit the details and click Save.

The Absence card includes the public holiday and leave policies as well as any work pattern assigned to the user. These details can be edited by HR Admin users.

To edit absence details:

  1. As an HR Admin user, navigate to the directory and select the Manage User icon.
  2. From the profile Employment tab, click the edit icon for the Absence card.
  3. Edit the details and click Save.

The Salary card displays the user's salary details including payment frequency and effective date. Salary records can be created by HR Admin users.

To create a salary record:

  1. As an HR Admin user, navigate to the directory and select the Manage User icon.
  2. From the profile Employment tab, click the + icon for the Salary card.
  3. Complete the salary details and click Save.

Salary records can be edited by HR Admin users.

To edit an existing salary record:

  1. As an HR Admin user, navigate to the directory and select the Manage User icon.
  2. From the profile Employment tab, click the edit icon for the salary record within the Salary card.
  3. Edit the salary details and click Save.

Salary records can be deleted by HR Admin users.

To delete an existing salary record:

  1. As an HR Admin user, navigate to the directory and select the Manage User icon.
  2. From the profile Employment tab, click the edit icon for the salary record within the Salary card.
  3. Click Delete and confirm.

Payroll details can be edited by HR Admin users.

To edit payroll details:

  1. As an HR Admin user, navigate to the directory and select the Manage User icon.
  2. From the profile Employment tab, click the edit icon for the Payroll card.
  3. Edit the payroll details and click Save.

To create a role:

  1. As an HR Admin user, navigate to the directory and select the Manage User icon.
  2. From the profile Employment tab, click the + icon for the Roles card.
  3. Complete the role details, selecting Use as a public job title if this is to be the user's job title, and click Save.

Existing user roles can be edited by HR Admin users.

To edit an existing role:

  1. As an HR Admin user, navigate to the directory and select the Manage User icon.
  2. From the profile Employment tab, click the edit icon for the role record within the Roles card.
  3. Edit the role details and click Save.

Existing user roles can be deleted by HR Admin users.

To delete an existing role:

  1. As an HR Admin user, navigate to the directory and select the Manage User icon.
  2. From the profile Employment tab, click the edit icon for the role record within the Roles card.
  3. Click Delete and confirm.

Users can have one or multiple approvers. Approvers can accept absence and expense requests. Approvers are optional, however, they are recommended.

To add an approver to a user:

  1. As an HR Admin user, navigate to the directory and select the Manage User icon.
  2. From the profile Employment tab, click the edit icon for the Approvers card.
  3. Search for, and select one or multiple approvers, and click Save.

To remove an approver from a user:

  1. As an HR Admin user, navigate to the directory and select the Manage User icon.
  2. From the profile Employment tab, click the edit icon for the Approvers card.
  3. Deselect one or multiple approvers, and click Save.

Approvers can be emailed directly from a user's profile.

To contact an approver:

  1. From the profile Employment tab, click the envelope icon for the approver record within the Approvers card.
  2. The default email application is opened and the approver can be emailed.

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